ShareAvailability vs When2meet
Group availability grids versus publishing your own free times for a 1:1 reply.
When2meet is commonly used to create a grid where several people mark when they can meet. The organizer looks for overlap across responses.
ShareAvailability does not collect group responses. It helps you answer “when are you free?” with accurate times from Google Calendar, usually in a 1:1 email or chat.
When2meet (and similar grids) collect availability from many people. ShareAvailability only publishes yours — as text — when someone asked what works for you.
Side-by-side
| Feature | ShareAvailability | When2meet |
|---|---|---|
| Job to be done | Publish your free times | Collect availability from a group on a grid |
| Calendar connection | Google Calendar based generation | People typically mark a grid manually |
| Number of people | Optimized for your availability in a thread | Designed for many respondents |
| Output | Plain text | Shared availability grid / event link |
| Recipient friction | Read and reply | Open the grid and mark times |
| Price (high level) | Free core product | Generally free to use — confirm on When2meet for current terms |
When ShareAvailability fits
- One person asked for your availability.
- You want times grounded in Google Calendar without filling a grid.
- You are scheduling 1:1 and do not need group overlap math.
When When2meet fits better
- You are coordinating a club, class, or large meetup.
- You need visual overlap across many respondents.
- Nobody’s calendar should be the single source of proposed times yet.
Frequently asked questions
Can ShareAvailability replace When2meet?
Not for group grids. It can replace typing your personal free times when you are one of the people responding — or when the “group” is just two of you.
Can I paste ShareAvailability output into When2meet?
You could use it to decide which blocks to mark, but you would still fill the grid yourself.
Which is better for a team of six?
A group availability tool is usually better for finding overlap. ShareAvailability helps each person know their own free windows first.
Do people need accounts?
For ShareAvailability, only the person generating times signs in with Google. Recipients do not. When2meet’s respondent flow is separate — people open the event link to mark times.
Just need pasteable free times?
Connect Google Calendar, generate plain text, paste anywhere. The other person does not need a link or account.
Sign in with Google