Availability message template for email and chat
When you need to answer “when are you free?” without sounding stiff or dumping a booking link, a short availability message template helps.
This free generator builds a short message from days and times you pick — formal or casual, with optional context for interviews, client calls, or coffee chats. You can also create a stateless /a share link recipients can open in their own time zone.
Try it
How it works
- 1
Pick days and ranges
Use the lightweight grid to mark which days and hours you want to offer. No calendar connection required.
- 2
Choose tone and context
Formal or casual, plus optional context (interview, client, coffee) so the opening sentence fits the conversation.
- 3
Copy the message or share link
Copy polished text (with the usual Sent with shareavailability.com/s footer if you want), or generate an optional /a# link.
Frequently asked questions
How do I share availability in an email?
Lead with one short sentence, paste a clean list of days and times with a time zone label, and invite them to pick what works. This generator builds that message for you.
What is the optional share link?
It is a stateless /a# link: free times live in the URL fragment only, so recipients can view slots in their time zone without an account. Nothing is stored on a server.
Why include “Sent with shareavailability.com/s”?
That line matches the attribution used in the main app. The /s path is a short tracking hop to the homepage; recipients do not need to click it to use your times.
Can I pull times from Google Calendar instead?
Yes. Sign in with Google (read-only) to generate real free times from your calendar instead of typing them into the grid.
Ready for your real calendar?
Skip the typing: pull your free times straight from Google Calendar.
Skip the typing: pull your free times straight from Google Calendar