Share availability for board and committee meetings
Board scheduling mixes executives, volunteers, and staff who do not share calendars. Reply-all threads full of "can't do Tuesday" waste days.
Each director can paste a short free list; the chair or EA merges or follows up. For large boards, a poll may still be the right end state — text gets you there faster than empty calendars.
Example note from a board chair
Example only — sample times, not live calendar data.
Looking to schedule the Q4 committee sync. Here's my upcoming availability (ET): Tue (9/30): 4-6pm Wed (10/1): 8-9am, 5-6pm Fri (10/3): 12-1pm 60 minutes on Zoom. Happy to defer if another director has a hard conflict.
Get your availability for board meetings as text in 30 seconds – free with Google
Connect your calendar, generate pasteable free times, and reply in the same thread.
Free · Read-only calendar access
Practical tips
- 1
Ask everyone for the same timezone label
Pick ET or UTC for the thread so comparing lists is trivial.
- 2
Offer after-hours intentionally
Widen hours only if evening board calls are acceptable culture.
- 3
EAs: generate on behalf of directors
If you manage the calendar, generate from it so offers match reality.
Frequently asked questions
Can ShareAvailability find the one slot that works for all directors?
No automatic intersection. It publishes one person's free times. Use a poll when many people must overlap.
Does it integrate with Boardable or Diligent?
No. Paste times into email; keep board materials in your governance tools.
Is this appropriate for confidential sessions?
You only share free windows, not event titles — still follow your board's communication norms.
Ready for your real calendar?
Generate pasteable availability for board meetings from Google Calendar in about ten seconds.
Free · Read-only calendar access