Executive assistants: share principal availability as text
External partners should not need access to an executive's calendar. Assistants already translate free/busy into email — ShareAvailability just makes that translation accurate and fast across multiple calendars.
Sign in with the account that can read the principal's calendars (or a shared calendar), generate, and paste. You still own holds, buffers, and the final invite.
Example email on behalf of an executive
Example only — sample times, not live calendar data.
Happy to find time for Jordan and Alex to connect. Here's availability on Alex's calendar (EST): Wed (10/1): 11am-12pm, 3-4pm Thu (10/2): 9-10am Fri (10/3): 1-2pm 30 minutes. Please reply with a preference and I'll send the invite.
Get your availability for executive assistants as text in 30 seconds – free with Google
Connect your calendar, generate pasteable free times, and reply in the same thread.
Free · Read-only calendar access
Practical tips
- 1
Include shadow calendars
Travel, board, and personal calendars that can conflict should be selected before generating.
- 2
Offer fewer, higher-quality windows
Executives rarely want a wall of times. Two or three windows is usually enough.
- 3
Keep the voice consistent
Match how you normally write on their behalf; the availability block is just the middle of the email.
Frequently asked questions
Do I need the executive to sign in?
Someone with read access to the relevant Google Calendars must sign in. Many EAs use a delegated account or shared calendars.
Will outsiders see private event titles?
Recipients only see the free-time list you paste — not event names.
Can this replace our scheduling desk tools?
For one-off external coordination, often yes. Complex multi-party boards may still need specialized tools.
Ready for your real calendar?
Generate pasteable availability for executive assistants from Google Calendar in about ten seconds.
Free · Read-only calendar access