Share availability for vendor and partner meetings
Vendor and partner scheduling often includes someone in procurement, legal, or a shared inbox. Those threads reward clarity and hate mystery links.
Paste open times, name the agenda length, and let the other organization send the formal invite if that is their process.
Example partner email
Example only — sample times, not live calendar data.
Following up on the integration review. Here's my upcoming availability (EST): Wed (10/1): 10am-12pm, 3-4pm Thu (10/2): 9-11am Fri (10/3): 1-3pm Please include your solutions engineer if useful — 45 minutes.
Get your availability for vendor meetings as text in 30 seconds – free with Google
Connect your calendar, generate pasteable free times, and reply in the same thread.
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Practical tips
- 1
CC the right calendars mentally
If a colleague must attend, generate from their free times or ask them for a list before you offer slots.
- 2
Use formal tone
The default intro line is professional enough for vendor email; edit lightly if your brand voice needs it.
- 3
Do not over-offer
Partners may forward the email widely. A short list is easier for them to route internally.
Frequently asked questions
Can multiple stakeholders pick overlapping times?
ShareAvailability shows one person's free times. For multi-party overlap, collect lists or use a poll.
Will this create a Teams meeting?
No. Whoever sends the calendar invite chooses Zoom, Meet, or Teams.
Is email the right channel?
For vendors, usually yes. For internal partners on Slack, paste there instead.
Ready for your real calendar?
Generate pasteable availability for vendor meetings from Google Calendar in about ten seconds.
Free · Read-only calendar access