Architects: share design review and site meeting times as text
Clients, contractors, and consultants rarely share one scheduling tool. Decisions stall when everyone is asked to click a booking page for a one-hour review.
Generate free times from the Google Calendar that holds site visits and pin-ups, paste into the thread, and confirm once they choose. You still send the invite and agenda.
Example email before a schematic review
Example only — sample times, not live calendar data.
Ready to walk the schematic package. Here's my upcoming availability (EST): Tue (9/29): 10am-12pm, 3-5pm Thu (10/1): 9-11am Fri (10/2): 1-4pm 90 minutes in the studio or Zoom. Reply with a preference and I will send the invite. Sent with shareavailability.com/s
Practical tips
- 1
Block SD and DD crunch weeks
Protect drawing deadlines as busy so review calls do not land mid-deadline.
- 2
Name site vs. studio meetings
Clients need to know whether to drive to the lot or open Zoom.
- 3
Escalate multi-party overlaps
When owner, GC, and MEP must attend, collect lists or use a poll instead of one free list.
Frequently asked questions
Does this book the conference room?
No. It only lists free times. Room holds stay with your office process.
Can contractors book themselves?
No. They reply with a time; your team creates the event.
Does this replace project management software?
No. Keep RFIs and drawings in your PM tools. Use this when proposing meeting times by email.
Ready for your real calendar?
Sign in with Google — read-only access — and copy your free times in about ten seconds.
Sign in with Google