Event planners: share client and vendor availability as text
Event work spans clients, venues, and internal stakeholders who rarely share one scheduler. A clean list of your free times keeps decisions moving without another login.
Generate after blocking load-in and show days, paste into the thread, and confirm once they choose.
Example note to a corporate client
Example only — sample times, not live calendar data.
Ready to walk the ballroom layout. Here's my upcoming availability (CST): Wed (10/1): 9-11am, 1-3pm Thu (10/2): 10am-12pm Fri (10/3): 2-4pm On-site, ~60 minutes with AV. Reply with a preference and I'll bring the floor plan.
Get your availability for event planners as text in 30 seconds – free with Google
Connect your calendar, generate pasteable free times, and reply in the same thread.
Free · Read-only calendar access
Practical tips
- 1
Block show weeks aggressively
Load-in through strike should be busy on your calendar so planning calls do not land mid-event.
- 2
Name the meeting purpose
"Site visit" vs "budget review" helps clients pick the right length from your list.
- 3
Escalate to a poll for steering committees
When eight people must attend, collect availability with a poll instead of one person's free list.
Frequently asked questions
Is this for guest RSVPs?
No. It shares your availability as the planner. Guest RSVP belongs in your event platform.
Can I offer times in the client's timezone?
Yes — choose their timezone before generating so the list matches how they think about the day.
Does this create Zoom links?
No. Whoever sends the calendar invite adds the conference link.
Ready for your real calendar?
Generate pasteable availability for event planners from Google Calendar in about ten seconds.
Free · Read-only calendar access