Use case
Wedding planners: share vendor and couple meeting times
People search for: wedding planner share availability with vendors
Wedding timelines involve venues, florists, photographers, and couples who do not share one scheduling tool. Plain-text times survive every inbox and group chat.
Generate around the calendars that hold your other events that weekend, then paste into the relevant thread. You still send the calendar invite once everyone agrees.
Example email to a venue coordinator
Example only — sample times, not live calendar data.
Looking to lock the final walkthrough with the couple. Here's my upcoming availability (EST): Mon (9/29): 10am-12pm Tue (9/30): 2-5pm Thu (10/2): 11am-1pm, 3-4pm Happy to meet on-site; 45 minutes should cover it. Send what works on your side. Sent with shareavailability.com/s
Practical tips
- 1
One thread, one decision
Do not paste the same mega-list into five vendor threads. Generate for the people who must attend that meeting.
- 2
Protect ceremony rehearsal nights early
Block them as busy so last-minute vendor calls cannot land on top.
- 3
Use polls only when many parties must overlap
For six-plus stakeholders, a poll may beat merging lists by hand.
Frequently asked questions
Can vendors book themselves on my calendar?
No. They reply with a time; you or your studio create the event.
Does this replace our wedding planning software?
No. It only helps propose meeting times. Keep timelines and checklists in your planning tools.
What about couples who prefer Calendly?
Offer both if needed. Many couples appreciate text when they are already mid-email with you.
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