Journalists: share interview times with sources as plain text
Sources and PR contacts expect a short list of times in the email thread, not a link to a reporter's booking page. Speed matters when a story is moving.
Generate from the calendar that holds filing blocks and other interviews, paste into the reply, and confirm once they pick. You still send the call details after.
Example email to a source
Example only — sample times, not live calendar data.
Thanks for being willing to talk. Here's my upcoming availability for a 25-minute call (ET): Tue (9/29): 11am-1pm, 3-4pm Wed (9/30): 9-10:30am Thu (10/1): 2-5pm Happy to work around your day. Reply with a preference.
Get your availability for journalists as text in 30 seconds – free with Google
Connect your calendar, generate pasteable free times, and reply in the same thread.
Free · Read-only calendar access
Practical tips
- 1
Protect filing time as busy
Mark deadline blocks so interview offers never land on top of them.
- 2
Offer tight windows for breaking stories
Same-day or next-day options beat a week-long list when the news cycle is fast.
- 3
Match the source's timezone
Generate times in their zone when interviewing across regions.
Frequently asked questions
Should I send a Calendly link to a source?
Often no. Many sources prefer times in the email so their assistant can coordinate without a new tool.
Does this record the interview?
No. It only lists free times. Recording stays with your usual call setup.
Can editors use this for desk meetings?
Yes — paste free windows into Slack or email for planning check-ins the same way.
Ready for your real calendar?
Generate pasteable availability for journalists from Google Calendar in about ten seconds.
Free · Read-only calendar access